When addressing a faculty member asking for a changed grade, a person needs to be respectful, direct, and detailed. The beginning of the email should be sure to properly address the professor in the most formal way possible. A poor beginning to an email can shape whether or not the receiver even considers what the sender is proposing. If a student wants a professor to change their grade, then they should use all the proper grammar and titles in the first part of the email.
Secondly, the student should not avoid what they want to say. Getting right to the point is important because professors don’t have an unlimited amount of time to read student’s emails, and there’s no reason to not address what needs to be discussed. Reading through a lot of unnecessary content will not help a student’s case with their professor, and could even potentially harm it.
Third, the student must not only ask for the changed grade, but explain why they deserve the changed grade. Professors don’t just give away free points (if they did I’d have a 4.0), the student needs to deserve them. The student needs to give the professor multiple detailed arguments for why they are deserving of receiving a higher grade. Then, if the professor agrees with the student, he/she will change the student’s grade.
Dear Professor X,
I received a C on the last assignment for your class (insert name of the class). When looking at your comments and the rubric, I think my work was worth more than the C. Specifically, because of (fill in with specific reason) and because of (fill in with other specific reason).
Sample recommendation letter request:
Dear Professor Razzaqui,
Hi, It’s your former student Evan Crystal. I took your comparative government class in the Spring semester of 2016. It was one of my favorite classes that semester, and I thought we had a really good professor-student connection when I came to your office hours, so I was wondering if you would be willing to write a recommendation letter for my graduate school applications.
I know it’s been a while since you had me in your class, so I was thinking you could use my essays for the public policy assignment, and the comparative economics assignment as the basis for the recommendation letter. If you need copies of those essays, I can send them to you.
This letter is for graduate school, so please focus on my qualities as a student when writing this letter. Highlighting my strengths and what I can bring to a classroom would be very helpful.
If you have any questions you can email me back, or we can meet in person.
Thank you so much,